Group Trustee Board

Group & Trustee Board

The Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of their appointment.

• Comply with the Policy, Organisation and Rules of The Scout Association.
• Protect and maintain any property and equipment owned by and/or used by the Group.
• Manage the Group finances.
• Provide insurance for people, property and equipment.
• Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.
• Promote and support the development of Scouting in the local area.
• Manage and implement the Safety Policy locally.
• Ensure that a positive image of Scouting exists in the local community.
• Appoint and manage the operation of any sub-committee, including appointing a Chair to lead the sub-committee.
• Ensure that Young People are meaningfully involved in decision making at all levels within the Group.
• The opening, closure and amalgamation of Sections in the Group as necessary.

The Annual General Meeting (AGM)

A Scout Group is required to hold an Annual General Meeting within six months of the end of the financial year. The invitation should be to all members of the Group Scout Council (see Scout Group structure diagram at end) with a recommended 21 clear days before the meeting.

The meeting is to:

• receive and consider the annual report of the Group Executive Committee, including the annual statement of accounts, that have previously been externally checked and then approved by the Executive Committee
• approve the Group Scout Leader’s nomination of Group Chair and nominated members of the Group Executive Committee
• elect a Group Secretary and Group Treasurer
• elect certain members of the Group Executive Committee
• appoint an auditor or independent examiner or scrutineer, as required by POR
• set a quorum for Executive Committee meetings (the number of members required for decisions made in the meeting to be binding).

Although the AGM has a formal function, it is an ideal opportunity to:

• promote the Group – to current members and the wider community
• highlight the successes of the past year
• plan for the future activities of the Scout Group
• meet and communicate with other members of the Group Scout Council
• have an exciting, inclusive meeting that may lead to the recruitment of adults to the Scout Group.

Meet the Team

• Roger - Group Scout Leader
• James - Group Co-Chair
• Paul - Group Co-Chair
• Matt - CARGO Explorer Scout Unit Leader
• Susan - Group Treasurer
• Eve - Group Treasurer
• Steve & Joyce - Group Co-Presidents
• Trustee Board Members -Sarah, Gemma, Lesley, Maggie and Leighanne